ONBOARDING PROCESS (A-Z)
At completion of the online WAVES recruitment kit, the next critical thing is the clear A-Z onboarding workflow that takes a trainer from Administrative Approval to Completing their First Live Training Session i.e.,
Application → Approval → Setup → Launch → First Successful WAVES Session
This process ONLY begins after a prospective trainer completes the full online documentation.
The five [5] required documentations to submit for review through support@willsrecord.com include:
- Trainer Application Form
- Trainer Agreement
- Code of Conduct
- Payment & Affiliate Annex
- Affiliate Tracking + Payout Workflow
Below is the complete step-by-step onboarding journey divided into clear phases:
PHASE 1 — ADMIN REVIEW & TRAINER APPROVAL (Day 1)
Step 1: Internal Administrative Screening
WAVES Administrator reviews:
- Trainer identity and location
- Community reach and niche
- Preferred schedule/time zone
- Entry option selected (Premium or Free Track)
- Agreement + Conduct acceptance
Outcome: Approved / Pending / Declined
Step 2: Trainer Approval Email Issued
Once approved, admin sends:
- Official Acceptance Letter
- Trainer ID Number
- Onboarding next steps checklist
- Support contact channel
Trainer becomes an Official WAVES Trainer Partner.
PHASE 2 — ACCOUNT & PARTNER SYSTEM ACTIVATION (Day 2)
Step 3: Partner Track Setup (Two Entry Paths)
Option A – Premium Partner Entry
Trainer activates the $9.99 Premium Private Account to unlock:
- Dedicated Referral link
- 10% subscription commission
- 5% discount for their users
- Streaming eligibility on songs created via premium units
- Eligibility to earn $1.00 per confirmed creator trained
- Eligibility to earn $1.00 per every 2000 stream shares
- Prospects to become Willsrecord Ambassador after 1,000 trained participants attained
Option B – Free Entry Partner
Trainer receives:
- WAVES Free Operation Account
- WAVES Official Discount Link for their users
- Eligibility to earn $1.00 per confirmed premium creator trained
- Eligibility to earn $0.05 per confirmed non-premium creator trained
- Auto-upgrade after 1,000 trained participants to own dedicated Referral link
Step 4: Affiliate Link Issuance + Dashboard Access
Admin provides:
- Unique referral link/code (Where required)
- Partner dashboard login
- Earnings tracking enabled
PHASE 3 — TRAINER ENABLEMENT & RESOURCES (Day 3)
Step 5: Trainer Starter Pack Delivery
Trainer receives the official operational materials:
- WAVES Hosting Script
- Slide Deck (12 slides)
- Promo flyer templates
- Session checklist
- Compliance reminders
Step 6: Mandatory Orientation Call (30 Minutes)
Trainer attends a short onboarding meeting covering:
- WAVES session structure
- Participants networking review
- Practical creation flow
- Bonus eligibility rules
- Ethical promotion expectations
- Payout schedule explanation
Step 7: Compliance Confirmation
Trainer re-confirms:
- Code of Conduct adherence
- No income misrepresentation
- No spam recruitment
PHASE 4 — SESSION LAUNCH PREPARATION (Day 4)
Step 8: First Session Scheduling
Trainer selects:
- Hosting day(s)
- Time zone-friendly hour
- Session title/theme
Admin assigns:
- Official WAVES YouTube slot
- Session listing on WAVES calendar
Step 9: Session Registration Link Setup
Trainer receives (Where required):
- Dedicated session referral link
- Participant premium signup link with 5% discount
- Tracking enabled for commissions + bonuses
Step 10: Promotion Week (Minimum 5 Days)
Trainer is required to promote through:
- WhatsApp groups
- TikTok/Instagram/Facebook/LinkedIn etc.
- Churches/campuses
- Creator communities etc.
Minimum Target: 20–50 live attendees for first session
PHASE 5 — PRE-LIVE TECH & DELIVERY READINESS (48 Hours Prior)
Step 11: Technical Readiness Check
Trainer confirms:
- Stable internet
- Screen-sharing working
- Studio demo account ready
- Microphone clear
Step 12: Practice Run (Internal Rehearsal)
Trainer performs a 15-minute dry run:
- Opening script
- Studio walkthrough
- Publishing demo
- Closing CTA
Admin signs off readiness.
PHASE 6 — FIRST OFFICIAL WAVES LIVE SESSION (Day of Event)
Step 13: Live Session Execution (1 Hour)
Trainer follows the required structure:
- Welcome + global introduction
- WillsRecord vision
- Studio walkthrough
- WillsCoin earning explanation
- Practical song creation challenge
- Publish + share confirmation
- Partner invitation close
(Aligned with Agreement delivery standards)
Step 14: Practical Publishing Requirement
For $1.00 [or the $0.05] creator bonus eligibility, participants must:
- Be newly subscribed or renewed
- Create a complete song
- Publish during the live session window
PHASE 7 — POST-SESSION VALIDATION & SUCCESS CONFIRMATION (24–72 Hours After)
Step 15: Session Report Submission
Trainer submits simple report:
- Total attendees
- Total new subscribed creators
- Total songs published
- Any issues encountered
Step 16: Admin Verification
WAVES Admin verifies via platform logs:
- Published songs
- Referral subscriptions
- Qualified creator completions
- Bonus eligibility
Step 17: Trainer First Session Certification
Trainer receives:
- “Certified WAVES Host” badge
- Approval to schedule recurring sessions
- Growth plan toward Affiliate → Ambassador milestones
PHASE 8 — PAYOUT ACTIVATION & MONTHLY OPERATIONS
Step 18: Monthly Earnings Cycle Begins
Payout Rules (American Paycheck Model)
- Payouts occur on the last day of every month
- First payout happens at the second month-end after trainer begins
- Thereafter, monthly payouts continue for previous month earnings
PHASE 9 — CONTINUITY & GROWTH ROADMAP
After the first session, trainer progresses into:
Month 1–3 Goals
- Hourly / Daily / Weekly WAVES sessions in a day
- 1,000 trained participants target
- Affiliate commission growth
Month 3+ Growth
- Ambassador upgrade eligibility
- Regional leadership consideration
- Trainer recruitment bonuses ($10 each)
[Opportunity to introduce/onboard new trainers and earn $10 per introduced/onboarded trainer]
FINAL OUTCOME: WAVES TRAINER FULL ACTIVATION
By the end of this onboarding cycle, the trainer has:
- Completed documentation
- Been approved and onboarded
- Received referral tools + dashboard
- Hosted their first live WAVES session
- Trained and published creators successfully
- Entered the monthly payout structure
- Begun long-term growth in the WillsRecord ecosystem